UNITED NATIONS RCS Executive Assistant Job 2026 in Lilongwe

The United Nations Resident Coordinator System is recruiting an Executive Assistant in Lilongwe, Malawi. The role supports the Resident Coordinator with executive, administrative, coordination, and operational duties.

Job Summary

About UN Resident Coordinator System

The UN Resident Coordinator System supports UN development activities at country level. Resident Coordinator Offices help countries advance development priorities and the Sustainable Development Goals.

The Executive Assistant will work within the UN Resident Coordination Office in Malawi. The position reports to the Resident Coordinator and supports the effective running of the Resident Coordinator’s front office.

Available Position

The Executive Assistant will manage the Resident Coordinator’s schedule, meetings, travel, correspondence, and logistical arrangements.

Key duties include:

• Managing the Resident Coordinator’s calendar, appointments, meetings, and representation schedule.
• Preparing briefing materials for meetings, events, appointments, and missions.
• Drafting official correspondence, meeting minutes, notes to file, and Note Verbales.
• Managing travel requests, flight bookings, security clearances, and other mission arrangements.
• Maintaining contact lists for senior partners, UN agencies, and diplomatic representatives.
• Supporting official visits, meetings, UN events, and inter-agency coordination activities.
• Maintaining confidential records and filing systems through Teams and SharePoint.
• Screening calls and correspondence and preparing responses to routine communications.
• Coordinating the Resident Coordinator’s driver and supporting UN Country Team meetings.
• Following up on deadlines, commitments, actions, and reports.
• Supporting speeches, presentations, data analysis, reports, and information materials.
• Providing administrative support in areas such as contracts, finance, human resources, documentation, visas, and travel.

Requirements

Applicants must have a high school diploma or equivalent. Additional training in business administration, office management, communication, or a related field is an advantage.

Candidates need at least seven years of experience in executive, administrative, coordination, or operational support. This requirement drops to five years for applicants with a first-level university degree or higher.

Relevant experience should include work requiring discretion, confidentiality, senior-level interaction, schedule management, briefing preparation, information management, and leadership support.

Applicants should also have experience supporting administrative, financial, human resource, or logistical processes. Experience in the UN system, international organizations, government, academic institutions, research organizations, or comparable settings is required.

Experience in data analytics for at least one year is desirable. Experience with an enterprise resource planning system such as Umoja is also desirable.

English is required at UN Level II across reading, writing, listening, and speaking.

How to Apply

Interested candidates should apply through the official United Nations Inspira recruitment platform. Applicants should complete their application carefully and provide accurate information about their education and professional experience.

The UN may assess qualified candidates through a written test followed by a competency-based interview.

This is a local recruitment position. Applicants must be authorized to work for the United Nations in Lilongwe, Malawi.

Conclusion

The UN RCS Executive Assistant role offers an opportunity to support senior UN leadership in Malawi. The position suits candidates with strong executive administration, coordination, communication, confidentiality, and organizational skills.