The United Nations Development Programme (UNDP) is recruiting an Executive Associate in Abuja, Nigeria. The role supports the Head of Office at the UN Office for the Coordination of Humanitarian Affairs (OCHA) with administration, communications, scheduling, protocol, and office coordination.
Job Summary
| Detail | Information |
|---|---|
| Organization | UNDP |
| Position | Executive Associate |
| Location | Abuja, Nigeria |
| Grade | GS-6 |
| Education | Secondary education |
| Experience | Minimum 4 years |
About UNDP
The United Nations Development Programme supports development efforts and works with partners to address social, economic, and humanitarian challenges.
For this position, the role is based in the OCHA Abuja Office. OCHA coordinates humanitarian actors and supports effective responses to emergencies while promoting preparedness and assistance for people affected by crises.
Available Position
The Executive Associate will report to the Head of Office and work under the direct supervision of the Administrative and Finance Officer.
The role focuses on keeping the Head of Office’s operations organized and ensuring smooth information flow across the office.
Key responsibilities include:
- Manage the Head of Office’s calendar, appointments, meetings, and missions.
- Coordinate arrangements for high-level visitors and maintain protocol procedures.
- Prepare briefing materials, correspondence, directives, and meeting documents.
- Take meeting minutes and provide informal translation support when required.
- Maintain contact lists, partner rosters, filing systems, and confidential records.
- Coordinate information flow and follow up on deadlines, commitments, and reports.
- Screen incoming calls and correspondence.
- Support information sharing with the UN Country Team.
- Identify ways to improve communication and office procedures.
- Contribute to knowledge networks and communities of practice.
- Organize specialized training for secretaries and UN staff on coordination, administration, and protocol.
The position requires strong organization and the ability to manage several tasks while responding to changing priorities and deadlines.
Requirements
Applicants must have a secondary education. A university degree or equivalent is desirable.
Candidates need at least four years of progressively responsible experience in administration.
Experience with computers and office software such as Microsoft Word and Excel is desirable. Experience with web-based management systems is also an advantage.
Previous experience working with the United Nations or other international organizations is desirable. Experience in a front-office or executive assistant position is also an advantage.
Candidates should demonstrate strong administrative, secretarial, organizational, communication, and teamwork skills. The ability to manage confidential information, prioritize tasks, handle interruptions, and work under time constraints is important.
Qualified female candidates are strongly encouraged to apply.
How to Apply
Interested candidates should apply through the official UNDP careers portal and follow the application instructions for the Executive Associate position in Abuja.
Applicants should note that the United Nations does not charge any application, processing, training, interviewing, testing, or recruitment fee.
Conclusion
The UNDP Executive Associate position is suited to administrative professionals with strong organizational skills and experience supporting senior offices. The role combines executive support, office coordination, communications, scheduling, protocol, and administrative responsibilities in OCHA’s Abuja office.
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